When you have a small team of employees, constituting an employee handbook may seem unnecessary. However, as your business grows and a number of employees exponentially increases, you will need a handbook that stipulates all the necessary policies that everyone in your company is bound to follow. You are not required by law to have a handbook, but having one will protect your business in big ways. It will also give your employees clarity and a reference point when they need to know how things are done.
An employee handbook is an important document that specifies your company policies, culture, and history for your current and future employees to follow. Important policies you should include in the policy include;
Onboarding on joining the team
One of the most important reasons to have a handbook is to spell out how new hires will be trained. You need to specify some basics that everyone should know before joining your company. There should be an employee clause, an equal employment opportunity statement, conflict and interest statement, confidentiality statement and other general details such as direction to offices, key contact information, team structure among others.
Standard of conduct
Every organization must have some form of boundaries. The standard of standard conduct should spell out the commandments for members of your team. This section covers issues such as the dress code, anti-discrimination policy, anti-harassment policy, substance-free workplace policy, taking disciplinary actions among others.
This policy specifies how life is like being in an office. It explains how, when and where employees will be expected to get things done. In this policy, you will want to include things such as the working hours, any work-from-home policies, lunch and break periods, how to keep workplaces safe, how you will handle employees with a disability at the workplace, use of common equipment, among others.
The communication policy spells out how members and team interact with each other. It also spells out how members interact with customers, vendors and other partners. Some of the issues to be included in a communication policy may seem like common sense, but it will be very important to have them spelled out in writing for future references. Channels of communication such as emails and social media are also spelled out.
Compensation and performance review
This is a very important policy in an organization. In compensation and performance review policy, you look at issues such as the payroll schedule, paycheck deductions, job classification details, salary and bonuses, performance reviews, promotion and transfers, travel and expense policies among others.
The benefits policy is equally as important as the compensation and performance review. In this policy, you list out the perks that you offer to your team as well as matching up with the values that your business celebrates. You should offer a guide that spells out who is eligible for such benefits. Such benefits range in the areas of health, retirement plans, paid time off, parental leave, sick leave, jury leave among others.